When individuals apply for a job with Bhagi's Vantillu, we collect and process personal information to assess their qualifications and suitability for the role. This section outlines how we collect, use, store, and protect the personal data of job applicants, as well as their rights concerning their data.

1. Information We Collect

As part of the recruitment process, we may collect the following types of personal data from job applicants:

• Personal Details: Name, contact information (email address, phone number), and address.
• Resume/Curriculum Vitae (CV): Professional history, education, qualifications, and skills.
• Cover Letters and Applications: Any additional information provided during the application process.
• Interview Notes: Information gathered during interviews or assessment tests.
• References: Contact information for references provided by the applicant.
• Background Information: Data related to employment history, criminal background checks, or other pre-employment screenings (if applicable).

2. Purpose of Data Collection

The information we collect is used for the following purposes:

• Recruitment: To evaluate applicants' qualifications, skills, and experience to determine their suitability for available roles.
• Communication: To communicate with applicants regarding job opportunities, interview schedules, or any follow-up information.
• Legal Compliance: To fulfill legal obligations related to hiring practices, such as equal employment opportunity laws.
• Employment Decision: To make decisions regarding hiring and onboarding.

3. How We Use the Information

We use the personal information collected from job applicants for:

• Assessing qualifications: Reviewing resumes and applications to assess the candidate's experience, skills, and compatibility with the role.
• Interview process: Contacting candidates to schedule interviews and assessments.
• Decision-making: Using the information to decide whether to offer the applicant a job or keep them in mind for future positions.
• Background checks: If applicable, conducting background checks to verify qualifications or ensure compliance with company policies.

4. Data Retention

We retain job applicants’ personal data for the period necessary to complete the recruitment process and for any applicable legal or regulatory requirements. If the applicant is not selected for a role, we may retain their information for:

• Future Consideration: We may retain the information for a reasonable period to contact the applicant for any future job openings.
• Legal Requirements: Certain data may need to be retained to comply with legal obligations, such as documentation of hiring decisions for equal opportunity or diversity reporting.

If the applicant is hired, the data will be transferred to the employee records as part of the onboarding process. If the applicant is not hired, we will retain their data for a period of time (e.g., 6 months to 1 year) before securely deleting it.

5. Data Security

We take appropriate measures to protect the personal data of job applicants from unauthorized access, disclosure, or loss. This includes:

• Secure Storage: Personal information is stored in secure systems and access is restricted to authorized personnel only.
• Data Encryption: Sensitive information (such as personal details or background checks) is encrypted during transmission and storage to prevent unauthorized access.
• Confidentiality: All staff involved in recruitment are trained to handle applicant information with strict confidentiality.

6. Sharing of Applicant Information

We do not share personal data of job applicants with third parties unless it is necessary for the recruitment process or if required by law. This may include sharing information with:

• Third-party recruitment platforms: If applicants apply through external job boards or platforms, their information may be shared with those platforms as part of the application process.
• Background check services: If applicable, we may share the applicant’s details with a third-party service for criminal background checks, reference checks, or other verification processes.
• Legal or regulatory authorities: If required to comply with legal obligations, we may share data with relevant authorities.

7. Rights of Job Applicants

As a job applicant, you have the following rights concerning your personal data:

• Access: You have the right to request a copy of the personal data we hold about you.
• Correction: You can request to update or correct any inaccurate or incomplete information.
• Deletion: You may request the deletion of your data, subject to our retention policies or legal requirements.
• Objection to Processing: You can object to the processing of your personal data under certain circumstances, such as if you believe it is being used unlawfully.
• Withdrawal of Consent: If we rely on your consent to process your data, you may withdraw that consent at any time, although this will not affect any processing done before the withdrawal.

To exercise any of these rights, please contact us at [support@vantillu.co.in].

8. Changes to This Policy

We may update our recruitment data practices from time to time. Any changes will be communicated to applicants through the appropriate channels. We encourage you to review this section periodically for any updates.

9. Contact Us

If you have any questions or concerns regarding the collection, use, or storage of your personal data during the recruitment process, please contact our HR team at [HR@vantillu.co.in] or reach out through our general support email [support@vantillu.co.in].

Conclusion

At Bhagi’s Vantillu, we value the privacy and security of our job applicants' personal information. We collect, use, and retain personal data only for the purposes of evaluating job applications and ensuring a fair and transparent recruitment process. Applicants have the right to control their data and can reach out to us for any requests regarding their personal information.

By addressing how job applicants' data is handled, this section ensures that both the company and applicants understand the process, and applicants can exercise their rights regarding their personal information.